If your university doesn't use a credit system, it can be challenging to justify meeting ECTS credits for study abroad or other educational opportunities. Here are some tips on how to provide the necessary information:

1. Determine the overall study duration in years and/or semesters. This information will help establish the total amount of time needed to complete your program of study.
2. Identify the minimum number of courses required for graduation from your program. This information will demonstrate the level of rigor of your program and the specific coursework you have completed.
3. Understand the workload associated with courses at your university. This includes the number of hours associated with each course, whether those hours are measured per week or over the whole semester, and whether they include in-class time only or also time spent on assignments, studying, and other coursework.
4. Compile this information into a comprehensive report or transcript. This report should detail the coursework you have completed, the total number of hours spent on each course, and the overall duration of your program.
5. Use this report to demonstrate to potential employers or educational institutions that you have met the necessary requirements for ECTS credits, despite your university not using a credit system.

By providing this information, you can showcase the level of rigor and dedication you have put into your academic career, even if your university does not use a credit-based system.
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Here's a sample email that you can use as reference for justifying your grades to the university:

Dear Admissions Committee,

I am writing to provide additional information regarding my academic background as I understand that my previous institution did not use a credit-based system.

I completed my undergraduate degree in Mechanical Engineering at XYZ University, where the academic program is structured based on a semester system. The overall duration of my program was four years, which consisted of eight semesters.

In order to graduate from the Mechanical Engineering program, I was required to complete a minimum of [insert number] courses. I completed a total of [insert number] courses in the Mechanical Engineering program, which covered topics such as [insert course names and topics]. The workload for each of these courses was measured as [insert workload information, e.g. 3 hours per week over 15 weeks] and I estimate that the total workload for these courses was approximately [insert number] hours. Based on the ECTS credit system, this workload would equate to approximately [insert number] ECTS credits.

Additionally, I completed a significant number of courses in related fields, which contributed to my overall education and provided me with valuable knowledge and skills. Specifically, I completed [insert number] courses in related fields, including [insert course names], which covered topics such as [insert topics]. The workload for each of these courses was measured as [insert workload information, e.g. 3 hours per week over 15 weeks] and I estimate that the total workload for these courses was approximately [insert number] hours. Based on the ECTS credit system, this workload would equate to approximately [insert number] ECTS credits.

Thank you for your consideration of my application. If you have any further questions or require additional information, please do not hesitate to contact me.

Sincerely,
[Your Name]

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Other useful links

• ECTS credits calculator
• Complete Study in Germany guide
• Discord community for higher education in Germany
• What is APS certificate?